Moreover, at the meeting i.e. 8th October 2007, Joe Medlin and James Dillon suggested that they may require more drivers within the trip organizing group. This is so that the event organisers would not have to raise extra capital to pay drivers outside this group, which can lead to less net profit. So, in addition to Joe Medlin, Sunil Rajput, James Wardy and Adam Mead all volunteered to help, who are also qualified drivers over the age of seventeen.
However, relying on all these drivers to be present when needed to give rides is not a risk worth taking. As a result, although this fundraising method may be feasible, it is certainly not viable. Alternatively, James Wardy and James Flarherty gave feedback based on their research into a football tournament. This fundraising method seemed feasible due to similar past fundraising methods…
“Hamza Bhandari,” a previous year thirteen business studies student was contacted on 6th October 2007 by Adrian Daniels, one of the event organisers. Hamza was interviewed about his past part in the participation in the school fundraising events. He replied that “a penalty shootout was run to raise money, eighty pounds was raised in total.”It was successful as a substantial amount of money was raised i.e. eighty pounds. Therefore, it can be predicted that the football tournament is very likely to succeed, due the very similar “penalty shootout” used to raise funds. It can be predicted that the football tournament is very likely to succeed, due to the very similar “penalty shootout” used to raise funds. It can be deduced that the event is feasible.
As a result, to ensure that the event was viable, James Flaherty and James Wardy spoke to a Physical Education department member, Mr. Lucas, about availability of the school gym facilities to carry out the fundraising event. However, similarly to the “Halloween School Disco”, the hall must be hired again due to the fact that it is after school hours and the event is held purposefully to make profit. However, it was said also that there would be no time available during school, on break and lunch times.
Therefore, the only time to carry out the event would be after school, meaning far less people would be available to stay and also willing to take part, particularly because there is a fee involved for participation and some people may prefer to go home instead. Consequently, this event is considered to be not very viable. Another potential fundraising event was bag packing, which was investigated by Laura Port, James Lindsay and Louise Conyard. James Lindsay was given permission by Sainsbury’s to do the bag packing on the Saturday of 20th October 2007, and the Saturday of 3rd November 2007.
However, a disadvantage of this date is that unfortunately most of the event organisers (i.e. the year thirteen business studies students) work on this day. This means that it will be difficult getting everybody to take time off work successfully to take part in bag packing. Although not every single event organiser is working on a Saturday, but having only a few people to help out can significantly reduce the amounts of profit made. And so, the numbers of people present to help need to be maximised, in order to maximise the profits made from the bag packing.
But the bag packing activity will not be for the whole day. So, if the event organisers working on a Saturday morning and sacrifice their time after work to help out, their work will not clash with bag packing, and therefore both can occur with no problem. On the other hand, those working afternoon shifts on Saturdays can help out in the mornings to contribute their share of bag packing. This flexibility even enables those without employment on a Saturday, to choose whenever shift (i.e. in the morning or afternoon) they feel is more suitable for them on the day.
Previously, the last year thirteen was successful working twelve ‘o’ clock to five ‘o’ clock in the afternoon, and producing eight hundred pounds according to ‘James Flaherty’ on the 8th October meeting. Therefore, a similar time to do the shift can recreate the success last year.
Another situation arising from selecting this fundraising event is that, the Sainsbury’s that gave James Lindsay permission is based in Garston. Marlborough school is based in St. Albans and so theoretically, this is where most people live and so a local Sainsbury’s branch will be more convenient. This also applied to the event organisers, where the majority was found to reside in St. Albans. This can be a problem because those who do not live near or in Garston will have to commute with a cost which may include paying train fare, arranging lifts or even using own car’s petrol and also paying for a parking ticket for the long hours of bag packing. Ultimately, this will add up towards the overall costs that each event organiser would have to pay to go on the Prague trip.
Nevertheless, Laura port one of the event organisers, devised a solution to the problem. Fortunately for the group, she is in contact with the St. Albans Sainsbury’s branch, and so found out about doing bag packing over there. Laura found out that she needs to appeal with a letter to this branch convincing enough to let the bag packing event happen over there. As a result, it can be deduced that this fundraising event is very feasible as ‘James Lindsay’ was granted permission to do it at his local branch at ‘Garston’, and very viable due to last year’s profits from the event, told by ‘James Flaherty’ i.e. eight hundred pounds.
Finally, Sunil Rajput and Adam Mead commented on their research in doing a Cake Stall to raise money. Adam Mead informed the manager and found out that he had to obtain the canteen staff’s full approval before running the event. The canteen staff responded that the event can take place during break time and lunch time. After the entire assigned event organisers contributed their research into potential fundraising activities to increase the finance available for the Prague trip, a vote was made by the organisers to decide the top two activities that should be used for fundraising. Each organiser wrote their top two choices on a piece of paper, and folded it up to prevent any organiser from seeing this so that it would not influence their choices.
The majority votes won which were the ‘Cake Stall’ and ‘Bag Packing.’ More votes were made to decide which activity was going to be the fundraiser, this time the whole group votes by hand. Majority votes ruled, and the ‘Cake Stall’ was chosen. Without delay, plans were made to achieve and end this fundraising as soon as possible; to meet the Prague trip aim was ‘To complete fundraising events by the end of October’.
Therefore, Sunil Rajput and Adam Mead were assigned to confirm to the canteen staff that the fundraising event was going to happen. James Lindsay was assigned to write up a brief column in the Marlborough School newsletter concerning the Cake Stall and the reason for doing it. Toyosi Akinola was also assigned, to write a letter to the school head. Tinashe J. was assigned to inform the school office about the cake stall, asking if the school reception can be a collection point for the cakes.
On the other hand, everybody needed to decide on a date to carry out the event. As a result, the whole group selected ‘Friday 19th October 2007’. On this day of the week, year thirteen have plenty of free time, since that there is a free period in the morning (i.e 9.00am- 10.00am) , plus a one and a half period (i.e. one hour thirty minutes) of General studies, which also leaves plenty of time to spare before the sixth form lunch time (i.e. 12.25am- 1.05pm). This schedule will enable the event organisers to serve cakes during the lower/higher breaks (i.e. 10.00am- 10.20am and 11.00- 11.20am respectively) and the lower/higher lunches ( i.e. 12.20am- 1.05pm and 1.20pm-2.05pm respectively).
Also, with this day being the following week, sufficient time was created to advertise the upcoming cake stall to the school effectively. One of the main methods use to promote the cake stall was the posters that the group were asked to design, and assess at the next meeting before duplicating them to put around school . An example of one of the posters put around the school grounds was: (see next page)